Generating the Ad Hoc Report by Location

The Reporting > Ad Hoc Report By Location page allows users to generate a list of Registrants that are aggregated by VISN or Facility.

To generate the report, perform the following steps:

1. Click the Reporting tab, and select Ad Hoc Report by Location from the menu option.

   The Reporting > Ad Hoc Report By Location page displays.

   

   Note: -_The report criteria that can be specified are handled in two steps that are displayed on consecutive pages. The first page will contain the Step 1 criteria and this will be used to populate the Step 2 page criteria.

2. Set the filter criteria for the report by performing the following steps:

   1. Use the checkboxes to select the filter criteria that will be used to generate the report, and then click the Go to Step 2 button.

      Note: -_Users must select at least one data element to generate the report.

      The Reporting > Ad Hoc Report By Location page displays the selection criteria.

      

   2. Choose the selection criteria that will be used to filter the report.

      Click here to view the selection criteria you can use to filter this report.

      Selection Criteria for Ad Hoc By Location Report

      Registrant Information	Description
      Registrant Status	The status of the Registrant's questionnaire. Users can filter by one or more statuses.
      Location (VISN or Facility)	The VISN or facility where the Registrant is assigned or where the Registrant was evaluated as reported in the Corporate Data Warehouse (CDW). Users can filter by all locations, a single VISN, a single Main Facility, a single Sub-Facility, or by Registrants that have no assigned location Note: -_When filtering the report by only a VISN or Main Facility, the report will return results for all of the subordinate facilities for the selected facility type.
      Health Factor	Health Factors are entered into the CPRS Template by a Health Care Provider during the Clinical Exposure Evaluation. Users can filter by one or more Health Factors. Note: -_ This data will only be available for Registrants in Participant status.
      Subpopulation Flag	Subpopulation Flags separate Registrants into common groups, such as operations served. Users may filter by one Subpopulation Flag.
      Admin Flag	An Admin Flag documents administrative action in a Registrant's record. Users can filter by a single Administrative Flag. Note: -_As the Registrant Record may include multiple instances of the Administrative Flag, users can specify a date range for when the flag was entered in the record.
      Response to specific question	A Registrant has provided a response to a question in a completed Questionnaire. Note: -_ This data will only be available for Registrants in Participant status. Users can filter by Yes, No, I do not wish to answer, or Don't know.
      Death Flag	The Death Flag is set when a Registrant is deceased. The Selection Criteria allows the user to exclude registrants that are deceased.
      Gender	The sex of the Registrant. The Selection Criteria allows the user to filter by a single gender type.
      Health Care (VA Care) Enrollment Status	Health Care Enrollment Status is the Registrant’s status in VA Care. The Selection Criteria allows the user to filter by one Health Care Enrollment Status.
      Date Range for Registrant Current Status	The date of the current status.
      Registrant Address State	The state for the Registrant's current address in the Clinical Portal.
      Email	The Registrant's e-mail address. Users can filter for Registrants who either have or don't have an e-mail address.
      Deployment Stage	Indicates if a deployment has been reviewed. Note: -_Only those Registrants that have at least one reviewed deployment will be returned in the report results.
      Duty Status	The military standing of the Registrant: Veteran, Retiree, or Active Duty. Users can filter by one or more Duty Statuses.
      Health Concerns?	A Registrant is considered to have health concerns if they answered "Yes" to any of the questions in the Health Concerns section (Question 3.A–3.K). Note: -_ This data will only be available for Registrants in Participant status. Users may filter by No, Yes, or All.
      Request to be seen?	The Registrant has provided a positive response to Question 7.B (Do you wish to see a DoD or VA health care provider to discuss your health concerns related to airborne hazards during deployment?). Note: -_ This data will only be available for Registrants in Participant status. Users may filter by No, Yes, or All.
      Deployment Country	A country from the Registrant’s deployment history that was received from the deployment interfaces or was self-reported. Note: -_The data for deployments that have exposure responses will only be available for Registrants in a "Participant" status. Users may filter by one country from any of the Registrant's deployments or from the AHOPBR eligible deployments with exposure responses on the Questionnaire.
      Date Range for Questionnaire	The date the Registrant either started or completed the questionnaire. Completed Questionnaires must have been submitted in the system. Users can set the date range for either dates using the format mm/dd/yyyy. Note: -_Start dates are available for only those Registrants assigned either the "Eligible" or "Participant" statuses. Completed dates will only return those Registrants that are assigned the "Participant" status.
      Race	The hereditary group to which the registrant identifies. The Selection Criteria allows the user to filter by a single racial type.
      Ethnicity	The ethnic affiliation of the Registrant. The Selection Criteria allows the user to filter by one Ethnicity.
      AHOBPR Evaluation	Indicates if the Registrant has had an AHOBPR Evaluation. You can filter by All, Yes, or No.
      Closest Facility	The Registrant's closest VA medical facility.
      Contact Preference	The Registrant's preferred contact method.
      Deployment Indicators	Indicates if a Registrant was deployed to a combat theater prior to or after September 11, 2001. Note: -_ Post 9/11 Deployment (OIF, OEF, OND) indicates that the Registrant was deployed to a theater in support of a post 9/11 overseas contingency operation. Pre 9/11 Deployment (Gulf War) indicates that the Registrant deployed at least once to theater during the GWI era that ended with 9/11.

3. Click the Run Report button.

   The system generates the report using your selected criteria.

   

   The results include the facility and the total number of Registrants assigned to the facility.

4. Users can drill-down through the results to view the number of Registrants assigned to a facility and a specific Registrant’s questionnaire information.

   Click here to view the Registrants assigned to a facility.

   In the Total Registrants column, click the hyperlink that corresponds to the facility.

   The Reporting > Ad Hoc Report By Location > Facility_ID page displays.

   Click here to view the questionnaire data for a specific Registrant.

   1. In the Total Registrants column, click the hyperlink that corresponds to the facility.

      The Reporting > Ad Hoc Report By Location > Facility_ID page displays.

   2. In the Registrant Name column, click the hyperlink that corresponds to the Registrant.

      The Registrants > Registrant > Clinically Relevant Summary page for the Registrant displays. See the "Viewing Registrant Records" topic.

5. To save the data elements and selection criteria used to generate this report for future use, or load existing saved search criteria, choose from the following:

   Click here to save the search criteria.

   1. Click the Save Search Criteria button.
   2. Enter a name for the report in the Search Criteria Name box.

   3. Click the Save Search Criteria button.

      A link will be displayed in the Reporting > Ad Hoc Report by Individual page that allows you to load or delete the saved search criteria.

   Click here to load the saved search criteria.

   1. At the top of the page, click the Click here to load or delete saved search criteria link.

      The Saved Search Criteria section displays on the page.

      

      Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.

   2. Click the Select button that corresponds to the saved selection criteria that will be used to generate the report.

      The Ad Hoc report page displays the selection criteria that were previously selected for the report.

   3. Click the Run Report button.

      The system generates the report using your selected criteria.

   4. If you have made changes to the search criteria and need to save the changes, enter a new name for the report in the Search Criteria Name box, and then click the Save Search Criteria button.

      Note: -_The AHOBPR Clinical Portal does not allow users to save changes to existing search criteria. You must select a new name when saving the search criteria.

   Click here to delete saved search criteria.

   1. At the top of the page, click the Click here to load or delete saved search criteria link.

      The Saved Search Criteria section displays on the page.

      

      Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.

   2. Click the appropriate Delete button.

      The system prompts you to confirm the deletion of the saved search criteria.

      

   3. Click OK to delete the saved search criteria. Otherwise, click Cancel.

      The system displays a confirmation that the deletion was successful.

   4. Click OK.

      The Saved Report Search Criteria page refreshes to display that the saved criteria has been deleted.